Why Schools and Universities Are Switching to Regroup’s Mass Notification System

In today’s educational environment, the need for fast, reliable communication has never been more critical. From K-12 districts to college campuses, schools are facing growing challenges—from severe weather and infrastructure failures to active threats and public health emergencies. To meet these demands, more schools are turning to Regroup’s mass notification system as a trusted, all-in-one solution for campus-wide communication and safety.

A Changing Landscape of School Safety 

Over the past decade, the number of school-related emergencies has increased significantly. According to the Gun Violence Archive, there have been 228 school shootings in which at least one person was injured or killed since 2018.

These events happen with disheartening frequency, and their impact is profound, underscoring the importance of having a system in place that can deliver critical information instantly and reliably.

But emergencies aren’t the only concern. Schools also need to manage day-to-day communications, coordinate staff, notify families of closures or schedule changes, and ensure compliance with safety protocols. Regroup’s platform is designed to handle all of this—and more.

Related Article: How Schools Can Maximize the Value of a Notification System 

Why Regroup? Key Benefits for Schools

Schools are choosing Regroup because it offers a comprehensive, flexible, and easy-to-use platform that supports both emergency and routine communications. Here’s what sets it apart:

1. Multi-Channel Communication

Regroup enables schools to send alerts via SMS/text, email, voice calls, push notifications, desktop notifications, social media, digital signage, and public address systems—all from a single platform. This ensures that messages reach the intended recipients, regardless of their location or device.

2. Automated Weather Alerts

With integrations to the National Weather Service (NWS/NOAA) , Regroup can automatically send severe weather alerts to administrators or your entire school community, enabling them to take fast action like issuing weather closures or taking shelter to stay safe.

3. Seamless Integration

Regroup integrates with existing systems, like student information systems (SIS), HR platforms, and learning management systems (LMS), making it easy to keep contact data up to date and ensure compliance with opt-in/opt-out regulations.

4. Geo-Targeted Messaging

For schools with multiple campuses or dispersed facilities, Regroup’s geofence messages enable administrators to target alerts by location, and help people respond correctly based on their location and whether they are entering or exiting a designated area.

5. Two-Way Communication & Anonymous Reporting

Regroup supports two-way messaging, enabling you to engage your campus community with real-time feedback, conduct wellness checks, and make informed decisions faster during critical events. It also enables anonymous tip reporting through its mobile app, helping schools identify and mitigate threats before they escalate. 

6. Unlimited Templates & Admins

With unlimited Quick Post templates and admin roles, schools can prepare for any scenario—from fire drills to lockdowns—and ensure that the right people have the tools to act quickly.

Related Article: Text Alerts Beat Siren Systems for Safety 

Real-World Impact: Trinity University’s Success Story 

Trinity University in San Antonio, Texas, is one example of how Regroup is transforming campus safety. With over 2,700 students and 500 faculty and staff, Trinity uses Regroup—branded internally as TrinAlert—to manage notifications from active threat alerts to infrastructure failures.

During a recent incident involving a hit-and-run suspect fleeing onto campus, Trinity was able to issue a shelter-in-place alert within minutes. The university’s leadership praised the swift response, made possible by Regroup’s intuitive interface and pre-built templates.

Trinity also uses Regroup for monthly system tests, severe weather alerts, and even network outages, ensuring that students and staff are always informed and prepared.

Read the full case study here

Looking Ahead: Scalable Solutions for Growing Needs

Ready to strengthen your school’s communication strategy? As education institutions continue to evolve, so do their communication needs. Regroup’s platform is built to scale, whether you’re a small district or an expansive university system. With ongoing support, training, and feature enhancements, Regroup helps schools stay ahead of the curve and ready for whatever comes next.

Regroup takes a dynamic approach to emergency communications compared to traditional mass notification tools. Creating an easy-to-use platform is the foundation for Regroup to handle routine and emergency alerts.

If you’re ready to explore a better way of communication, discover our collection of case studies, blogs, and free resources to learn more.

To see Regroup’s mass notification tool for yourself, take a virtual tour today.